services

Whether you are dreaming of a breathtaking winery and vineyard soiree, or a magical tented, private residence celebration, Widbird Weddings is here to deliver a thoughtful wedding planning experience with designs and details curated with passion and purpose.

Our goal with every wedding is to tell your story, infuse your style, and create a celebration that is as refined as it is meaningful.

We offer several packages: Complete Planning, Partial Design + Planning, and Day of Coordination. Every couple is unique and has various needs. We offer a complimentary consultation to learn more about you and what you are looking for.

We are more than happy to customize a package. We know not every wedding is the same and we want to help make the planning process and wedding day as seamless as possible.

 

day of coordination

  • Initial complimentary consultation

  • Stepping in 8 weeks prior to your wedding, conducting a site visit to your venue based upon availability or video/call to walk through all wedding day logistics, timeline, décor setup

  • Create a Wedding Day Guide (the who, what, where, when) to be distributed to all vendors

  • Confirm all delivery/set-up times + details with all vendors

  • Rehearsal Coordination

  • Greet, oversee, and manage vendors day of the wedding

  • Setup + execute all wedding day decor

  • Greet guests

  • Arrange place cards/escort cards

  • Organize wedding party for ceremony processional

  • Work with DJ/emcee to make sure the day goes according to the timeline

  • Load gifts into designated vehicle or to hotel room if held at the same location as event

  • Hand out vendor gratuities on behalf of the couple


partial design + planning

  • Initial complimentary consultation and two additional meetings in-person, video, or call

  • Site visit to your venue based upon availability or video/call to walk through all wedding day logistics, timeline, décor setup

  • Create wedding design with digital design boards that include overall aesthetic of color palette, florals, stationery, centerpieces, place settings, paper goods (menus, place cards, escort cards, table names/numbers, signage), tables, chairs/other furniture, and specialty stations and installations

  • Vendor recommendations in relation to style and budget

  • Source & negotiate contracts of all design vendors (floral, rentals, stationery, lighting)

  • Design ceremony + reception floorplans

  • Create Wedding Day Guide (the who, what, where, when) to be distributed to all vendors

  • Confirm all delivery/set-up times + details with all vendors

  • Rehearsal Coordination

  • Greet, oversee, and manage vendors day of the wedding

  • Setup + execute all wedding day decor

  • Greet guests

  • Arrange place cards/escort cards

  • Organize wedding party for ceremony processional

  • Work with DJ/emcee to make sure the day goes according to the timeline

  • Load gifts into designated vehicle or to hotel room if held at the same location as event

  • Hand out vendor gratuities on behalf of the couple


complete design + planning

  • Initial complimentary consultation and unlimited access via email/phone

  • Wedding budget creation

  • Source & negotiate contracts of all vendors

  • Create and maintain vendor and venue payment schedule

  • Act as single point of contact between client & vendor

  • Site visit to your venue based upon availability or video/call to walk through all wedding day logistics, timeline, décor setup

  • Create wedding design with digital design boards that include overall aesthetic of color palette, florals, stationery, centerpieces, place settings, paper goods (menus, place cards, escort cards, table names/numbers, signage), tables, chairs/other furniture, and specialty stations and installations

  • Design ceremony + reception floorplans

  • Menu design includes attending cake/dessert and catering tastings (upon availability)

  • Airbnb + hotel room block sourcing

  • Create and maintain vendor and venue payment schedule

  • Booking wedding day transportation

  • Assistance on wedding invitation verbiage

  • Assistance on wedding website and details

  • Create Wedding Day Guide (the who, what, where, when) to be distributed to all vendors

  • Confirm all delivery/set-up times + details with all vendors

  • Rehearsal Coordination

  • Greet, oversee, and manage vendors day of the wedding

  • Setup + execute all wedding day decor

  • Greet guests

  • Arrange place cards/escort cards

  • Organize wedding party for ceremony processional

  • Work with DJ/emcee to make sure the day goes according to the timeline

  • Load gifts into designated vehicle or to hotel room if held at the same location as event

  • Hand out vendor gratuities on behalf of the couple

  • We are the first to arrive and the last to leave on your wedding day


ADD-ON SERVICES

  • Rehearsal Dinner Coordination

  • Transportation Coordination

  • Pre-Wedding Events

  • Welcome Bags/Boxes

  • Post-Wedding Brunch

  • Wedding Day Errands

  • Tear-Down Decor

  • Wedding Website Creation

  • Invitation Stuffing and Addressing

  • RSVP Management