Calling all you Washington outdoor enthusiasts! Outdoor weddings are our jam and these days, most couples are planning their ceremony or reception or both outdoors. There are a lot of factors to consider, especially with the ups and downs of good ol’ mother nature. We wanted to break down seven key Lake Chelan wedding planner tips for you right here.
Backup Weather Plan
Ensure you have a backup plan in case of inclement weather. Whether you rent a tent, have a house, pavilion-like structure, or an outbuilding on-site. In either space, find out what type of power supply is available and work with your DJ or entertainment vendor to find out what power needs they require.
2. Shade
Have umbrellas or individual fans for guests in case it turns out to be 100 degrees+.
3. Weigh Down or Adhere Lightweight Items
Whether you have any type of dinnerware settings, place cards, small signage, or other lightweight items, you will want to weigh them down or adhere them with tape in case it is windy. Even if it is just slightly windy, it can easily blow items right off the tables. Think candles, too. Ensure the candle flame is enclosed in a votive holder or other glass cylinder so it doesn’t blow out by the wind.
4. Keep Guests Hydrated
Always keep your guests hydrated with a water station or several stations if it is planning to be a hot day. It can be self-serve with a water dispenser as shown above if your caterer doesn’t offer water service.
5. Spray for Bugs
Depending on where your wedding is or if there has been a lot of rain, mosquitoes may be at their worst as it gets close to dusk. So be sure to spray for bugs or ask the venue if they spray. If not, you will want to bring in bug zappers, bug spray, and other bug repellents.
6. Dog-Friendly
Outdoors also means dog-friendly in most cases. Be sure to check with your venue or landowner about their dog policies.
7. Lighting
Installing lighting for that dance party after dusk ambiance is a must! Pictured above is a lighting structure custom-built by my handy carpenter of a Dad with string cafe globe lighting. Again, this is where you need to be sure there is power supply nearby. Some venues supply lighting, so be sure to ask.
There is so much that goes into planning an outdoor wedding, and we would love nothing more than to take the stress off of you by coming on board as your Lake Chelan wedding planner so you can be at ease on your wedding day. We want to ensure you know that no matter what unexpected things come our way the day of your wedding with weather or other shortcomings, you won’t even know. We’re your little “magical wedding fairies” as one of my brides described, working behind the scenes to ensure everything goes off without a hitch.